Ordinary Job Opportunities at IOSCO

Location: Madrid, Spain

Deadline: January 17, 2025

Reporting To: Deputy Secretary General

Type/Duration: Full-time, 10 Months Fixed Contract

IOSCO

IOSCO is the international body that brings together the world's securities regulators and is recognized as the global standard setter for financial markets regulation. We develop, implement, and promote adherence to internationally recognized standards for financial markets regulation and work closely with other international organizations on the global regulatory reform agenda.

Our Objectives and Principles of Securities Regulation are endorsed by both the G20 and the FSB and serve as the overarching core principles that guide us in the development and implementation of internationally recognized and consistent standards of regulation, oversight, and enforcement. They also form the basis for the evaluation of the securities sector for the Financial Sector Assessment Programs (FSAPs) of the International Monetary Fund (IMF) and the World Bank.

Job Description

We are seeking a highly organized and proactive Executive Assistant to support the Deputy Secretary General (DSG). This position plays a pivotal role in facilitating the smooth execution of the DSG’s professional responsibilities. The successful candidate will ensure effective coordination of key activities and contribute to the DSG’s success through exceptional organizational, communication, and administrative skills.

Key Responsibilities

Calendar and Meeting Management

  • Maintain and regularly update the shared Outlook calendar with details of staff meetings, travel schedules, and significant commitments for the DSG.

Communication and Coordination

  • Organize and coordinate meetings, conference calls, and video conferences with IOSCO members, stakeholders, and external partners.
  • Act as a liaison between the DSG and staff, ensuring seamless communication and timely updates related to internal and external engagements.
  • Facilitate the preparation of briefings, agendas, and meeting materials.

Travel Management

  • Plan and organize all aspects of the DSG’s travel, including itineraries, flights, accommodations, transfers, and visa applications.
  • Prepare and ensure the timely submission of accurate travel expense reports in collaboration with the Travel Officer.
  • Handle registrations for external events and conferences, ensuring all documentation is in order for international engagements.

Administrative Support

  • Any other responsibilities that may be assigned by the DSG from time to time.

Required Qualifications

  • A bachelor’s degree or professional degree in a relevant field is required.
  • Minimum of 5 years' experience as an Executive Assistant, Personal Assistant, or similar administrative role in a high-level, fast-paced environment.
  • Strong organizational and time management skills, with attention to detail and accuracy.
  • Excellent communication skills, both written and verbal, in English. Proficiency in additional languages, particularly Spanish, is an advantage.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with online collaboration tools.
  • Ability to maintain confidentiality, and professionalism at all times.

Preferred Attributes

  • Experience working in international or cross-cultural organizations.
  • Knowledge of travel coordination, and expense reporting.
  • A proactive, solution-oriented attitude with the ability to manage multiple tasks effectively.

What We Offer

  • The opportunity to work with a global organization that makes a meaningful impact on securities regulation and investor protection.
  • A supportive, inclusive, and multicultural workplace environment.
  • Competitive salary and benefits package.

Application Process

Applicants must apply via email, by sending the following two documents to [email protected]:

  • Applicant’s CV
  • Applicant’s motivation letter
Indicating in the subject line: IOSCO_R-202411_Executive Assistant

The positions will be filled on a competitive basis.

IOSCO accepts all eligible candidates without discrimination on any grounds, such as sex, gender, race, colour, ethnic or social origin, religion or belief, membership of a national minority, disability, age, or sexual orientation.

If you have any questions, including the application deadline, financial and administrative considerations and/or required documentation, please do not hesitate to reach out to the Secretariat’s HR Team at [email protected].